This Request for Proposals is to obtain professional architectural programming and master space planning services for the purpose of developing a comprehensive Public Facilities Strategic Master Space Plan for the County.
The general objectives of this study will be to undertake an in-depth analysis to understand the County's spatial inventory and how it is currently being used, and to proactively forecast, plan, and make recommendations for future spatial needs for the provision of public services over the next 20 years.
This plan is an essential tool in advancing long range outcomes of the Board's Infrastructure focus area. It builds upon the "Comprehensive
Spatial and Functional Inventory" and "Facilities Condition Assessment." The Facilities Strategic Master Space Plan will provide a sound basis for establishing and prioritizing the County's 20-year facilities capital needs assessment.
On February 14, 2017, the Board approved the start of negotiations with the top ranked firm, Sweet Sparkman Architects, and asked that the scope and fees negotiated be brought back before the board for approval.
The proposed negotiated agreement includes the following basic tasks conducted over a period of 388 calendar:
- Project Start-up
- Profile Existing Departments
- Develop Uniform Space Standards
- Forecast Future Personnel
- Project Future Space Needs
- Program Recommendations
- Future Space Needs Alternatives
- Master Plan and Implementation Strategy
In light of concerns with the cost of facilities master space planning Facilities staff, Purchasing and the consultants took a deeper analysis into the proposed scope of work. Several tasks that confirmed, but did not directly produce original work, such as review meetings, summaries of conclusions from previous tasks and non-critical charts and graphs were eliminated. Labor hours were also reduced in certain tasks, particularly for assessment of the long term (20-year) rather than short-term outlook. This effort, while not seriously compromising the final outcome, achieved a fee reduction of over 15%.